Committee Roles

Details of Committee Roles

Chair

who shall chair both general and committee meetings. Is responsible for ensuring that the Trustees have not been barred from holding such positions. Can cast an additional vote when there is a tie. The Chair will also be responsible for public liaison.

Secretary:

who shall be responsible for overseeing the distribution of correspondences and communications to members. Maintaining the RCTA email server. To record items to include in meeting agendas. To record all votes. Taking of minutes at general and committee meetings, and distributing these to the other committee members. To digitally store all minutes and any other documents that require storage, as provided by other committee members. To ensure members have access to meeting minutes and documentation as appropriate. To retrieve records as required. To record and monitor any requests for Special General meetings and, if necessary, call a SGM as required in section 6.3. To record all complaints, and responses to complaints.

Treasurer (and Book keeper):

who shall be responsible for maintaining accounts and ensuring financial safeguarding. Will also ensure that all financial transactions are in keeping with the aims and best interest of the Association. Inputting of invoices raised and payments received, receipt keeping for supplier payments.

The Statutory Committee members’ roles are as follows:

Membership Admin:

who shall be responsible for keeping an up to date database of members, in liaison with the Website Manager, and ensuring all members adhere to the membership criteria.

CRT Liaison & Traders Liaison:

Shall attend meetings with CRT as the RCTA representative, prepare meeting reports, and draft all correspondence with CRT for committee approval. Point of contact for traders experiencing issues with mooring and/or licensing, if needed, can be raised with CRT to take further.

New Traders Liaison:

Point of contact and support for new traders. Produce new members ‘good trading practices’ information. Help with getting started, booking events, queries on moorings and any other issues.

PR Communications External and Markets Posters’ Coordinator:

In support of the Secretary. Manage general RCTA PR, including press releases, radio interviews etc. Distribute PR opportunities to traders. In support of Market and Event Coordinator and Secretary, arrange printing and distribution of posters/flyer PDF’s for members’ use, online communication and social media. Printing, and coordinating the distribution of posters and flyers to members. Making sure each Market Manager is given banners, flags and posters etc as appropriate.

Market and Event Coordinator:

Manage applications to hold RCTA events. Organisation of Risk Assessments and sending them with event applications. Liaison with relevant authorities. Ensuring measurement of locations and assessing moorings available is undertaken appropriately. Deciding the maximum number of boats that can trade at a set Floating Market location.

Other Committee Roles are as follows:

Market Bookings Admin:

In support of Market and Event Coordinator. To ensure market bookings have been placed on the website and and keep a waiting list if all bookings are filled. Admin of booked places and making sure all payments have been made. Checking length of all booked spaces, and adjusting remaining spaces accordingly. Preparing a list of attendees for each market and communicating this to market managers. Emailing any relevant market and H&S information to attendees. To liaise closely with external PR, the Website Manager and the Treasurer/Bookkeeper. Production of all market safety signage and distribution to market managers.

PR Communications Newsletter:

To research and produce a quarterly newsletter to all who sign up for the newsletter, including members. Regular bulletin communication updates to members.

RCTA Facebook Admin and Market Facebook Admin:

In support of Secretary. Administration and moderation of all RCTA Facebook pages. Answering questions from members and visitors. In support of Market and Event Coordinator, Market Bookings Admin and Secretary. Boosting Facebook market posts at least one week before each market. Sharing market posts on all appropriate Facebook community and interest groups.

Website Manager:

In support of the Secretary, maintaining members’ information and liaising with them to enable them to keep their information up to date; maintaining a list/calendar of festivals, events and markets; keeping RCTA floating markets and events up to date in liaison with Market and Event Coordinator and Market Bookings Admin posting photos of  events; maintaining Traders’ Directory; building links; keeping members documentation accessible in liaison with Membership Admin and Secretary. Continuing to build the website as appropriate to support RCTA and its aims